Standard: 4. Delegation of Authority

CES: 4.1. Signature and approval authorities in workflow processes must be clearly defined and communicated to relevant personnel in a timely manner.

Dean's Office Workflow Chart

Department Head Workflow Chart

Student Affairs Workflow Diagram

Personnel Unit Workflow Diagram

Additional Course Fee Payment Workflow Diagram

Incoming Document Workflow Diagram

General Services Workflow Diagram

Civil Defense Workflow Diagram

CES: 4.2. Delegation of authority must be prepared in writing, clearly stating the scope and limits of the delegated authority, in accordance with the principles determined by the senior manager, and must be officially notified to the relevant persons.

At our faculty, delegation of authority is made in writing, within the framework of principles determined by senior management; the content and limits of delegated authority are clearly defined and communicated to the relevant personnel through official correspondence. The implementation of these processes is regularly monitored.

Fırat University Electronic Document Management System and Signature Authorization Directive

CES: 4.3. Delegation of authority should be arranged in proportion to the nature and importance of the delegated authority.

At our faculty, delegation processes are planned considering the scope and responsibilities of the relevant authority; appropriate administrative oversight is ensured, particularly for critical decisions and processes. This ensures both the uninterrupted operation of services and the principle of accountability.

CES: 4.4. When delegating authority, it must be a basic condition that the personnel who will take over the task have the necessary knowledge, experience and competence.

At our faculty, while delegating authority in key areas such as budget preparation, financial reporting, internal control, movable property management, performance programming, and strategic planning, the competence of the relevant personnel in financial legislation, strategic management, and public financial management is prioritized. Delegation of authority is made based on the level of expertise associated with the role, and personnel's past work experience, training, and certifications are thoroughly reviewed. This practice not only ensures accountability but also ensures continuity of service.

CES: 4.5. Personnel to whom authority is delegated must provide regular information to the delegator regarding the use of authority at certain periods; the delegator must request this information and supervise the process.

At our faculty, within the scope of delegation practices, delegating staff members report on their duties and the use of authority at predetermined intervals. The delegating administrator requests these reports to ensure monitoring and control of the process. This method is considered an important mechanism for the proper use of authority and the maintenance of accountability.