Unit: Faculty Management

Sensitive Tasks

Consequences of Failure to Fulfill the Duty

Level of Risk

Procedure (Precautions or Controls to be taken)

Personnel with Sensitive Duties Name-Surname

Academic and Administrative Staff and Student Investigations

The result of the investigation as a result of the staff and the Administration not knowing the legislation

the possibility of a decision against the person being investigated. Cause loss of education.

High

Investigations are conducted in accordance with laws and regulations

Ensuring that correspondence is done by competent people who have knowledge about the legislation.

Making correspondence on time

Faculty Management

Preparation of secret correspondence

Loss of reputation and trust

High

Respecting confidentiality

Faculty Management

Preparation of the budget and efficient, effective and economical use of resources

provide

Loss of rights, public damage, etc.

Medium

Paper, board markers, etc. are used as needed. Electric lamps, computers and projectors are turned off and checked regularly to avoid waste.

Faculty Management

Placement of appropriate personnel in the units. Replacing the personnel who leave on leave and the personnel who leave their duties

Disruption of mission

Medium

Ensuring coordination between units and making assignments on time

Faculty Management

Faculty Board, Faculty Executive Board and Disciplinary Board

Writing decisions

Time Loss

Medium

To fulfill the task on time

Faculty Management

Unit: Personnel Affairs

Sensitive Tasks

Consequences of Failure to Fulfill the Duty

Level of Risk

Procedure (Precautions or Controls to be taken)

Personnel with Sensitive Duties Name-Surname

Preparing personal files and confidential information in the file

Preventing the information from being seen and read, keeping the information contained in it properly

Loss of rights, loss of reputation and loss of trust.

High

They should be trained on Higher Education Law No. 2547 and Civil Servants Law No. 657

Personnel Department Officer

Staffing requests and studies

Loss of rights

Medium

Execute in a planned and programmed manner

Personnel Department Officer

Extension of tenure of academic staff

Loss of rights

Low

To make follow-up procedures within the legal period

Personnel Department Officer

Academic staff separation / dismissal procedures

Loss of rights

Medium

To make follow-up procedures within the legal period

Personnel Department Officer

Military service correspondence

Loss of rights

Low

To make follow-up procedures within the legal period

Personnel Department Officer

Studies on academic staffing

Loss of rights, loss of reputation and trust

High

To receive complete and correct application documents

Personnel Department Officer

To follow the incoming and outgoing documents

Loss of rights, disruption of business

High

To make follow-up procedures within the legal period

Personnel Department Officer

Unit: Student Affairs

                                                        Sensitive Tasks                                                                                  

Consequences of Failure to Fulfill the Duty

Level of Risk

Procedure (Precautions or Controls to be taken)

Personnel with Sensitive Duties Name-Surname

All kinds of students

procedures and practices in accordance with the Law No. 2547, YÖK General Assembly and executive board decisions, University Education and Examination Regulations, Education and Examination Directives, University

According to the provisions of the Senate and Board of Directors Decisions, Faculty and Board of Directors Decisions

to organize and execute,

Loss of rights

Medium

According to the work schedule and regular follow-up of regulation changes

Student Affairs Unit Officer

Student Investigation Procedures

Disorder among students or the emergence of an unfair environment

High

Investigations are conducted in accordance with laws and regulations

Ensuring that correspondence is carried out by competent persons with knowledge of the legislation.

Making correspondence on time.

Student Affairs Unit Officer

All kinds of student-related

send the document on time

Waste of rights and time

Medium

Paying attention to correspondence deadlines and responding on time

Student Affairs Unit Officer

Syllabus Preparation

It is sensitive to prepare the Fall and Spring semester course schedules

is one of the tasks. Incorrect preparation of syllabi and non-compliance with the academic calendar lead to mistakes. Before the start of education

the syllabus must be ready.

High

The lecturers should be informed in advance.

Student Affairs Unit Officer

Entering student SSI entries and exits into the system on time

Criminal sanction

High

To carry out follow-up procedures within the legal period.

Student Affairs Unit Officer

Tender and procurement activities

Unfair competition, cancellation of tender, benefiting

High

In accordance with the relevant law, tenders and procurements should be prepared meticulously

Movable Registration Unit and Purchasing Unit

Officer

Warehouse inventory and stock

control, and to submit the movables that fall below the minimum stock level determined by the expenditure authority to the expenditure authority.

report

Public damage, obstruction of work, inability to do business

Medium

High Keeping stock control regularly at certain intervals Movable Registration Officer

Movable Registration Unit and Purchasing Unit

Officer

Unit: Salary and Accrual Unit

Sensitive Tasks

Consequences of Failure to Fulfill the Duty

Level of Risk

Procedure (Precautions or Controls to be taken)

Personnel with Sensitive Duties Name-Surname         

Preparation of salary, additional course, travel documents

Erroneous payments

High

Working in coordination with Personnel Affairs and Student Affairs Unit

Salary Accrual Unit Officer

Timely provision of personal rights in salary preparation

Loss of rights

High

Working in coordination with Personnel Affairs and Student Affairs Unit

Salary Accrual Unit Officer

Making accurate and complete deductions from individuals during salary preparation

Public and personal damage

High

Working in coordination with Personnel Affairs and Student Affairs Unit

Salary Accrual Unit Officer

Payment order document arrangement

Risk of causing public harm

Medium

Correctly performing controls

Salary Accrual Unit Officer

Correct, complete and timely submission of the contributions sent electronically to SSI

Risk of causing public harm

High

Doing the work by competent people because it must be done without errors

Salary Accrual Unit Officer

Entering the SSI entries and exits of all personnel into the system

Risk of penalties and proceedings

High

Making SSI entries and exits on time

Salary Accrual Unit Officer