Document Code

:

Fırat University

Faculty of Pharmacy

Table of Public Service Standards

Date of Publication

: 10.02.2025

Date of Revision

: 10.02.2025

Number of Revision

:

Number of Pages

: 5

Staff Responsible for Document Updating

: Faculty Secretary

Sequence Number

Name of Service                                                                                                                      

Documents Required for Service

Service Operation Process

Completion Time of Service

Academic/

Administrative

Staff Responsible

for the Service

1

New Registration

1.High School Diploma or Graduation Certificate

2.OSYS Result Certificate

3.Photocopy of Identity Card

1.The requested documents are submitted to Student Affairs.

2.Student Affairs makes the registration from OBYS.

1 day

Student Affairs

2

Stop-Out

Stop-Out Petition or Excuse Document

1.Making an application

2.Board of Directors Decision

3.Documents are removed to the Student File.

5 day

Student Affairs

3

Course Exemption & Course Counting

Petition for Exemption Transcript

Course Content

1.The documents required for exemption are submitted to the Department Head together with the petition. Department Board Decision is taken

2.The decision of the Board of Directors is taken based on the decision of the Department Head Board.

3.Exempt courses can be accessed from the system
deducted.

15 day

Student Affairs

4

Undergraduate Transfer                                                                                                               

1. Petition for Transfer Application
2. Transcript
3. Curriculum and Course Content
4. LYS and ÖSYS Result Certificate in the year the student is placed
5. OSYM Placement Certificate.
6. Student certificate from the University where he/she is enrolled
7. If the preparatory school has been studied, a document indicating that it has been studied.
8. Registration Freeze for those who have frozen their registration
caption
9. A document showing that the student has not been disciplined from the Higher Education Institution where the student is enrolled.
10. Photocopy of Identity Card.

1.Transfer Application is made. 
2. The student's application is evaluated by the Department Head. Department Board Decision is taken.
3. It is announced by taking the decision of the Board of Directors based on the Board Decision of the Department Head.

15 day

Student Aff

5                                                  

Course Registration &

Registration Renewal                                                         

1.The student selects semester courses via OBYS.

2.The advisor approves the selected courses.                                                                                  

5 day                                                  

Advisor

Lecturer                                    

7

Student Certificate Transcript

1.The student requests a document via OBS.

2.The Faculty Secretary signs the documents through the

system.

1 day

F

8

Thesis Advisor

Appointment

9

Thesis Proposal

10

Determination of Qualification Committee

11

Qualification Examination Result

12

Forming a Thesis Monitoring Committee

13

Thesis Proposal Defense

14

Determination of Thesis Defense Exam Jury

15

Thesis Defense

16

Issuance of Diplomas

17

Graduation

1.Student ID

2.Vehicle Identification Stamp

(if purchased)

3.Dismissal Form          

1.Student Affairs Office is applied with the necessary documents.

2.The diploma is delivered with the student's signature of receipt.

1 day

Student

Affairs

18

Disenrollment

1.Petition for Disenrollment

1.The student has his/her petition for deregistration recorded in the Registrar's Office.

2.The Registrar's Office gives the student the dismissal

document to be signed by other units.

3.The information that the student has deregistered is entered

into the student automation system with the decision of the Board of Directors.

5 day

Student

Affairs

19

Make-up Exam

1.Petition of Excuse

1.The student submits his/her petition regarding his/her excuse to the registry office.

2.The petition is submitted to the registrar's office.It is referred to the student affairs unit.

3.The student's excuse petition is evaluated and decided by the Faculty Executive Board.

5 day

Student

Affairs

20                                                                                    

Military Service

Cancellation of Dispatch &

Postponement                                                                                      

1.It is done automatically by the system for students whose student status ends in any way.                                                                                               

21

Objection to Examination Results

1.Petition for Appeal

1.The student submits his/her petition to the editorial office.

2.The process is completed if the Head of the Department deems

appropriate based on the referred petition.                                                                                                                                                                                                                                               

5 day                                                                                  

Head of

Department                                 

22

Re-issuing Student ID

1.Petition

2.Newspaper advertisement

1.The necessary documents are submitted to Student Affairs.

2.Student Affairs Department.The necessary correspondence is made to the

Presidency and when the new ID is received, the temporary ID is taken and delivered to the student.                                                                                                                

5 day

Student Affairs

23

Official Correspondence

1.In-house or with real and legal persons

24

Information Request

1.The letters received from the Rectorate Information 2.Acquisition Office are answered.

No later than 15 day.

25

Scholarship & Loan Request

1.Students with scholarship & loan requests are directed to the Rectorate Scholarship Housing Coordinatorship.

1 day

26

Permission

1.Permission Form

1.The staff member creates a leave form on EBYS and initials

the letter to the Faculty Secretary.

2.The leave form is signed by the head of the department and

the Dean and entered into the personnel leave program.

1 day

Faculty

Secretary /

Head of Department

27

Domestic/International Assignment

1.Letter of Acceptance

2.Petition for Assignment

3.Compensation Program, if any

1.Faculty Executive Board Decision is taken.

2.Approval and Signature of Academic Assignment Certificate

3.Assignment to the staff with a cover letter
It is done.

1 day

Faculty

Secretary

28

Main Department Committee Decisions

29

Document Registration

1. The relevant document is registered via EBYS and sent

to the Dean.

1 day

Registry 

30

Submission of Additional Course Forms

1.Additional Course Form

2.Payment Order Document

1.Faculty members submit the supplementary course form they

prepare through the supplementary course automation system to the accounting officer after having it approved by the Head of Department

and the Dean's Office through the system.

2.The accounting officer sends the forms and the payment

order document to the Strategy Department.

5 day

Financial

Affairs

31                               

Salary Payment                                                  

1.Payroll Dump

2.Payment Order Document                                                                    

1.The salary is calculated through KBS

and the payroll breakdown is taken.

2.The payment order received through the system

is signed by the Realization Officer and the Expenditure Officer.

3.The signed documents are sent to the Strategy Department.                   

5 day                                   

Financial Affairs         

32

Travel Payments

1.Travel Notification

2.Payment Order Document

3.Accrual Receipt

1.An expenditure instruction is prepared from KBS' travel payment

transactions module.

2.The relevant person submits the travel notification and documents

signed from e-government to the accounting office.

3.If there is an appropriation in the relevant budget line,

the payment order and other documents to be added are

sent to the realization officer for signature.

4.The expenditure authority approves the signed documents.

5.The approved documents and the Accrual Document Delivery

list are sent to the Strategy Department.

6.The Accounting Unit of the Strategy Department examines

the documents and makes payment.

5 day

Financial Affairs

33

Commencement of Duty

1.Appointment confirmation

2.Notification-Certificate of Receipt

1.When the appointment approval letter is received from the

Personnel Department

of the appointed personnel, a notification notification document

is made.

2.The notification notification document is sent to the Personnel

Department

with a cover letter.

3.Salary works are done by the accounting officer. 

4.Registration is made to the SSI personnel information system.

5.Information is entered into the system for the personnel

identity card

5 day

Registry /

Financial Affairs

34

Resignation / Resignation

1.Petition

2.Approval letter

3.Certificate of Notification-Receipt

1.It is approved by the petition and the authorized person

of the institution.

2.It is notified to the Personnel Department with an official

letter.

3.Personnel Department With the approval letter from the

Presidency,

the dismissal and notification notification notification document

is issued.

4.The documents of the personnel are taken and sent to

the Personnel

Department with a cover letter.

5 day

Registry /

Financial Affairs

35                             

Purchasing                                                            

1.Price List

2.Commission Report                                                                         

1.Market price research is done.

2.The most suitable price offer is determined.

3.The inspection and acceptance commission approves it.

4.Documents are sent to the Strategy Department with the

payment order.                                                                                        

5 day                                

Financial Affairs       

36

Movable Registration Control

1.Movable Transaction Receipt

1. Fixtures and consumables in the school inventory are

processed according to whether they are transferred or not.

5 day

Financial Affairs

37

Article Additional Course Payment

1.Additional Course Form

2.Voucher and Payment Order

1.Instructors upload their additional courses to the Supplementary

Course Automation System via the OBS System.

2.The head of the department and the Dean approve the form

on the system.

3.The Financial Affairs Officer prints the approved documents on the

system and has them signed by the Dean's Office.

4.Payroll and payment order are issued from KBS.

5.All documents are signed by the realization officer and the

expenditure authority and sent to the Strategy Department and

payment is made.

5 day

Financial Affairs

38

Common Expense Payments

1.Debt Statement

1.A debt table is prepared for common expenses.

2.The related person is notified of the debt table.

5 day

Financial Affairs

39

Quality Assurance Processes

1.The works determined by the Rectorate Quality

Commission are implemented in line with the determined

calendar.